Terms & Conditions

Last updated: 13 May 2025

By entering the SA Music Fest, all participants (or their legal guardians where applicable) agree to the following Terms and Conditions:

The SA Music Fest is open to amateur musicians only. Entrants must not earn a significant income from musical performance or teaching in their category of entry.
The festival welcomes participants aged 6–18 in the school-age categories and adults in the Open Category.
All participant information submitted must be accurate and truthful.

All entries must be submitted via the official online entry system.
Multiple entries per participant may be submitted in one session and will be paid for and processed together.
When entering multiple individuals, each participant must have a separate entry form completed, but they may all be paid for in one combined transaction.
A non-refundable entry fee must be paid in full by the official closing date.
Entries will not be accepted after the published deadline unless the festival grants an extension.

Participants must perform the items listed on their entry forms. Substitutions may only be permitted at the discretion of the festival organizers.
Performers of instrumental music where sheet music is available must provide a copy for the adjudicators at the class.
All performances must reflect the individual efforts of the participant, with appropriate credit given for collaborative or ensemble work. This is not a composition competition, and original works are not a requirement unless entered in a designated category.
Appropriate attire and conduct are expected during all performances.

Adjudicators are appointed based on their professional expertise.
Adjudicators may not adjudicate their own current students in any class where a conflict of interest exists.
All decisions by the adjudicators are final and may not be appealed.
Where possible, constructive feedback will be provided for each performance.

By entering, participants and/or guardians consent to video and audio recordings of performances.
All recorded material becomes the property of SA Music Fest and may be used for adjudication, marketing, archives, and future promotion.
No compensation will be provided for the use of media.

Personal information submitted will only be used for the administration and operation of the SA Music Fest.
We comply fully with POPIA (Protection of Personal Information Act) and will not sell or distribute your information to third parties without your consent.

Each participant will receive their adjudication sheet and certificate at the conclusion of their performance class, based on their achievement level.
Platinum award certificates will be withheld for presentation at the official awards evenings.
All results are communicated either at the venue or through official festival channels.

Entry fees are non-refundable unless the class is cancelled due to an error or issue caused by the festival.
If the festival cancels a class, we will first attempt to arrange an alternative class date. If no satisfactory alternative can be found, a partial or full refund may be offered at the discretion of the festival.

SA Music Fest reserves the right to disqualify any participant or revoke awards if:

Fraudulent or misleading information is provided.
There is a breach of conduct, including inappropriate behaviour by the participant or their family members.
Parents or guardians who behave disrespectfully toward adjudicators, staff, or other participants may also cause their child’s entry to be disqualified.
The rules and etiquette of the festival are not followed.

SA Music Fest takes all reasonable precautions to ensure a safe, fair, and inclusive event.
The festival is not liable for any personal injury, lost property, or damage incurred during participation or attendance.
Participation is at the entrant’s own risk.

These Terms & Conditions may be updated from time to time. Any changes will be published on the official website.

Comeptition